Office Manager 8/1/2018
Category: Telecommunications
Job Type: Contract to hire
Veriant is currently looking for an individual for an Office Manager role with a top telecommunications company in Greenwood Village, CO. This is a full time, contract to hire opportunity.
In this role, you will be responsible for running the office and help to improve company procedures and day-to-day operation.
Overview:
The Office Manager will organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
Office Manager responsibilities include scheduling meetings and appointments, organizing the office layout, maintaining the office condition, arranging necessary repairs, ordering office supplies, greeting visitors and providing general administrative support to our employees. A successful Office manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.
What You Bring:
- Strong organizational and planning skills in a fast-paced environment
- Proven experience as an Office manager, Front office manager or Administrative assistant
- Knowledge of office administrator responsibilities, systems and procedures
- All other duties, as assigned
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Hands on experience with office machines (e.g. fax machines and printers)
- Familiarity with email scheduling tools, like Email Scheduler and Boomerang
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- A creative mind with an ability to suggest improvements
What You’ll Do:
- Serve as the point person for office manager duties including:
- Maintenance
- Coordinate with IT department on all office equipment
- Greet and support to visitors
- Assist in the onboarding process for new hires
- Supplies & Equipment
- Schedule meetings and appointments
- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Partner with HR to update and maintain office policies as necessary
- Organize office operations and procedures
- Manage contract and price negotiations with office vendors, service providers and office lease
- Manage office G&A budget, ensure accurate and timely reporting
- Assist in the onboarding process for new hires
- Address employee’s queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
- Liaise with facility management vendors, including cleaning, catering and security services
- Plan in-house or off-site activities, like parties, celebrations and conferences